New Hires

All newly hired student employees who will be working for the first time at 情色空间 must complete the following onboarding documents before they begin to work. Note that students must secure a job on campus or through our听Off-Campus Federal Work-Study (FWS) Program听to complete these student employment onboarding forms.听

The Form I-9 Employment Eligibility Verification, Required Onboarding Form for New Student Employees, and Payroll Form Statement (Student Hours at Boston College) are paper forms and must be completed in person at the Office of Student Services.听 These three forms are required to satisfy听the Form I-9 requirement and must be completed only once for all student jobs at Boston College. Students are unable to begin working until they have completed the Form I-9 entirely, and it is on file with Student Employment.

The Federal W-4 and Massachusetts M-4 tax withholding forms along with the direct deposit for payroll must be completed online through the PeopleSoft Human Resources link once the student is hired and active on the payroll听system. Instructions are sent by Student Employment upon the student's completion of the Form I-9 requirement. Students can change their withholdings and direct deposit for payroll information through their online link at any time if necessary.听听

Instructions for how to complete each form are below.

Required Onboarding Form for Student Employees
The Required Onboarding Form for New Student Employees must be completed along with the Form I-9 and Payroll Form Statement (Student Hours at Boston College).听 Information on the student's hiring department/location(s) and job title(s) is required when completing this form.


Students must complete and sign听Section 1听of Form I-9.听 Please select ONE box when attesting your citizenship or immigration status. Original, acceptable, and unexpired documentation must be presented for a representative to complete听Section 2听at the听Office of Student Services. More听information on what documents to present听can be found on the second page of Form I-9 (Lists of听Acceptable Documents).

Payroll Form Statement听(Student Hours at Boston College)Students must read, complete, and sign the Payroll Form Statement (Student Hours at Boston College) to acknowledge the University Policy Statement concerning the maximum amount of hours student employees can work each week. This form must be completed along with the Form I-9 and Required Onboarding Form for New Student Employees.

The Federal Form W-4 (Employee's Withholding Certificate) can be completed online through your听Agora Portal > PeopleSoft Human Resource Services > Self Service > Payroll and Compensation > Update Tax Withholdings听once your student hire is processed and active on the payroll system.

International F-1 and J-1 students may complete their W-4 Form on their Boston College Sprintax Calculus link once received.

The Massachusetts Form M-4 (Employee's Withholding Exemption Certificate) can be completed online through your听Agora Portal > PeopleSoft Human Resource Services > Self Service > Payroll and Compensation > Update Tax Withholdings听once your student hire is processed and active on the payroll system.

International F-1 and J-1 students may complete their M-4 Form on their Boston College Sprintax Calculus link once received.

Direct Deposit Enrollment InstructionsDirect Deposit for Payroll enrollment will be available on your听Agora Portal > PeopleSoft Human Resource Services > Self Service > Payroll and Compensation > Update Direct Deposit听once your student hire is processed and active on the payroll system. Please refer to the instructions for steps on how to set up your direct deposit for payroll.

狈辞迟别:听If you have been awarded Federal Work-Study and are working under our Off-Campus Federal Work-Study program, you are also required to complete the following forms:

These completed forms should be brought to the Office of Student Services.

I-9 Process

As a result of the Immigration Reform and Control Act of 1986, all new employees must complete an Employment Eligibility Verification Form (I-9) within three business days of starting employment and present original documents that evidence both identity and employment eligibility.

Newly-hired, hourly-paid student employees must complete Section 1 of this Form and bring it with original documents to the Office of Student Services in Lyons Hall.

A copy of the Form I-9 and Instructions are available on the Required Forms tab, as well as the University's Human Resources Forms page.

The following list of documents was determined by the Department of Homeland Security, and students may present any document from List A or a combination of one document from List B and one document from List C. All documents must be unexpired.

International students on an F-1 visa are eligible to work on campus while enrolled in a degree-seeking program.听International F-1 students are only allowed to work on campus during their specific authorized period. Students must maintain legal F-1 status while engaging in on-campus student employment.

International F-1 students who have secured on-campus student employment must complete a Form I-9, bringing original documentation, to the Office of Student Services.

The following documents must be presented when completing the I-9:

  • Unexpired Foreign Passport
  • Form I-94
  • Form I-20
  • A Certification of F-1 Student On-Campus Employment for SSN Application or a Work Permission Letter from the 情色空间 Office of International Students and Scholars (OISS)鈥�please see below for more information.

Please go to the for more information and to request the work letter letter that applies to you:

F-1 Students without an Social Security Number (SSN)
  • International F-1 students who receive a job offer from an on-campus employer must also apply for a Social Security Number (SSN) in order to be hired and paid.听
  • Log into the , go to OISS requests and choose "Request Social Security Number for On-Campus Work". The OISS will process the 听letter for you to present along with your I-9 documentation AND to present to the Social Security Office. You will receive an email when your letter is ready to download from the OISS Portal,听 along with more instructions about applying for the SSN.
F-1 Students who already have an SSN

(Weekly/hourly paid students only. Graduate students with monthly paid graduate assistantships do not need a work permission letter and will complete their I-9 with Human Resources at 129 Lake St. Brighton Campus.)听

  • Log into the , go to OISS requests and choose "On-Campus Work Permission Request". You will receive an email when your letter is ready to download from the OISS Portal and bring with you to the Office of Student Services to complete your I-9 form听

If you have additional questions about your SSN letter/work permission form, please contact the .

All F-1 students will complete Foreign National Tax Forms online using the Sprintax Calculus system. Sprintax Calculus is an online system specifically for international students to complete Foreign National Tax forms.听听Wait for an email to your 情色空间 email from 鈥淪printax Calculus鈥�.听If you have questions about how to complete any of these forms or you do not receive the email, contact hrsc@bc.edu or 617-552-4772.听

You can begin working on campus only after you complete all the above forms.

Hourly-Paid/Weekly Payroll Positions: You will not be paid until you upload your Social Security Number Card into the Sprintax Calculus system. Please be sure to keep track of your hours in a daily/weekly log, so that you can be paid retroactively for the hours worked while you are waiting for the Social Security Number Card.

Graduate Monthly-Paid/Service Stipend Payroll/Assistantships: You can get paid as long as you have applied for a Social Security Number and have the receipt, completed the Form I-9 at Human Resources, and have uploaded the necessary documents to Sprintax Calculus.

Exchange students on a J-1 visa may work on campus as long as they are in good standing and are enrolled in a course of study at Boston College. Exchange J-1 students can only work on campus during their specific authorized period. Those who have secured a job on campus must complete the Form I-9 requirement, bringing original documentation, to the Office of Student Services.

The following documents must be presented when completing the I-9:

  • Unexpired Foreign Passport
  • Form I-94
  • Form DS-2019 indicating Student status and sponsored by Boston College
  • If the J-1 student鈥檚 program sponsor is IIE (Fulbright), the student will need to obtain employment authorization from that sponsoring organization
  • A letter of Employment Authorization from the 情色空间 Office of International Students and Scholars (OISS)
Letter of Employment Authorization from the 情色空间 Office of International Students and Scholars (OISS)

To request a听Letter of Employment Authorization, log in to the OISS Portal, go to 'OISS Request' and choose the 'Request "On Campus Work Permission for J-1s"'. The OISS will process the letter and email you when it is ready to download, along with more information about applying for an SSN.听 You will take this letter to the Social Social Security Office and provide it with your I-9 documentation.听

Applying for a Social Security Number

Exchange J-1 students who receive a job offer from an on-campus employer must also apply for a Social Security Number (SSN) in order to be hired and paid. Please refer to the for more information, as well as the required documentation for applying for a SSN. Students must bring all of the documents listed on the website. Once they apply for a SSN, the student needs to ask for a paper receipt showing that they have applied for a SSN.

All J-1 students will complete Foreign National Tax Forms online using the Sprintax Calculus system. Sprintax Calculus is an online system specifically for international students to complete Foreign National Tax forms. Wait for an email to your 情色空间 email from 鈥淪printax Calculus鈥�. If you have questions about how to complete any of these forms or you do not receive the email, contact hrsc@bc.edu or 617-552-4772.听

You can begin working on-campus only after you complete all the above forms. You will not be paid until you upload your Social Security Number into the Sprintax Calculus system. Make sure to keep track of your hours in a daily/weekly log so that you can be paid retroactively for the work done while you are waiting for the Social Security Card.听

Back To Top